5 Best scheduling software of 2022 (Reviewed and Ranked)

Business owners are always trying to improve their operations' workflow, efficiency, robustness, and dependability. The significance of scheduling software in this regard is becoming increasingly important.

The most challenging thing you will face as a manager is sharing the plan with your team members. Businesses nowadays must deal with a plethora of meetings, appointments, staff, and shift scheduling, employee management, work schedules, cancellation policies, and other complicated business operations. Keeping track of the calendar and ensuring company efficiency has become difficult for both individuals and enterprises. Standard systems cannot manage emails, text messages, and other digital channels.

In such instances, individuals and organizations require a sophisticated system to keep things running smoothly and orderly at work. That is where scheduling software helps. Every package includes special features such as add-ons to enhance the functionality of your reservations. An effective scheduling tool may assist firms in improving customer interaction, resource and project management, and company operations. Organizations may also use scheduling software to save paperwork, bridge process gaps, and delight their consumers to generate more money online.

In this piece, I will examine the finest scheduling software available today so that you can make the best decision for your company according to business needs.

The Best Scheduling Software

1. Calendly

Best for sales teams, marketers, educators

Calendly is a meeting scheduling platform created to reduce the inconvenience of back-and-forth emails. Calendly, which has over 50,000 enterprises and 10 million users worldwide, provides increased team features, including extra collaboration capability, administrative controls, and enterprise-grade security and compliance.

Calendly is basic, easy-to-use scheduling software that seeks to reduce time, increase profits, and enhance service quality. It does away with the old-school method of booking appointments, meetings, interviews, presentations, and streamlining other events by email and phone tags. You can give your Calendly link to visitors or embed it on your site.

It enables hot prospects to connect immediately and prevents employees from losing them due to phone and email tagging. It works simply and elegantly: all you have to do is select your available option, share links with clients, coworkers, and so on, and allow them to choose a time for the event, which is instantly put on your calendar. Calendly works with Gmail, Zoom, Slack, Salesforce, Microsoft Teams, HubSpot, Paypal, Intercom, Stripe, GoToMeeting, etc.

It is more efficient and streamlined than standard appointment scheduling systems, and it makes it simple for users to set up, utilize, and handle appointment scheduling and more.

Features:

• API AccessCalendar
• Integration in a simple, attractive, and modern layout
• All gadgets are fully optimized.
• Notifications can be set up automatically or manually.
• Increased privacy and control
• Organizing a team
• Group gatherings
• Calendar integration for invitees
• It is possible to include it on web pages.
• Metrics and report generation
• Webhooks and APIs

Pros:

• Meetings are arranged most conveniently for you.
• Connecting to several platforms
• Extremely simple to use
• Signing up is a time saver
• The User Experience (UX) is fantastic
• Calendly may be simply integrated into a website
• Automatically creates a zoom meeting
• Prospect scheduling

Cons:

• The basic version has limitations
• Not mobile-friendly
• Don't have any support page
• Can be pricey
• Can have problem setting time zones
• Calendar reminders are only present for certain plans

Price:

• Basic: Free
• Premium: $10/user per month
• Pro: $15/user per month

2. SimplyBook

Best for Small and Medium-sized Businesses

SimplyBook (web, ios, android ) is an online schedule booking platform designed for small enterprises in the service sector since its capabilities go beyond basic appointment scheduling. Diners, health centers, doctors, spas, gyms, beauty parlors, massage salons, hair salons, caretakers, financial advisers, and other similar companies that rely on direct client connection might make all profit from SimplyBook.

SimplyBook services, on the other hand, are not restricted to appointment scheduling; they also provide solutions for large organizations that allow for smoother administration of outlets and other features. SimplyBook interacts with social media networks, provides website applications, and accepts reservations via social media widgets. You can also indicate the number of service providers and services your company provides.

The platform is adaptable and expandable, and it can be adapted to match the demands of a specific business and an existing firm. Using the Google Calendar Sync plugin, you can synchronize available time and booking transactions. It also provides customized scheduling features integrated into an existing website and templates tailored to your company's identity.

Features:

• Reserve with google
• Scheduling software
• Marketing tools
• Alerts/Notifications
• Website builder
• iBoB assistant
• Dashboard for Reporting and Statistics Activity
• Reporting/Analytics
• Online payment
• API
• Integrations with Third Parties
• Personalized Reports
• Import/Export of Data

Pros:

• Online booking
• Design and navigation that is intuitive
• Connectivity to social media networks such as Instagram and Facebook
• A video tutorial for configuring the site and widgets is available.
• Excellent client service
• Plans with reasonable pricing

Cons:

• It Needs to renew the free version every month.
• The price rises as more features are added.

Price:

• Basic:$8 Per month
• Standard: $25 per month
• Premium: $50 per month

3. Hubspot Meetings

Best for automating the sales process

HubSpot's meeting scheduling feature gives you a personalized booking link that you can send to individuals to invite them to see your availability and schedule appointments with you.

When someone makes a meeting request, their contact information is automatically loaded to your calendar and published to the HubSpot CRM database. HubSpot Meetings is a component of HubSpot's All-In-One WordPress plugin and connects with both Google Calendar and Office 365.

When you register for HubSpot Meetings, you'll also have access to HubSpot's free CRM, marketing, sales, and customer support tools, such as email marketing management, live chat, and surveys, as well as HubSpot Academy, a free online instructional resource.

Features:

• Booking URL that is unique to you and a booking page that you may customize (headshot, logo, color palette)
• Connectivity with Google or Office 365 
• Group Meetings allows prospects to plan appointments with more than one person in your firm.
• Before the meeting, use customized form questions to gain crucial background on your contact.
• HubSpot's free All-In-One WordPress plugin has this feature.
• Possibility of embedding your calendar on your website

Pros:

• Save time with accurate scheduling
• Grow your database with every meeting
• Create opportunities to cross-sell 
• Chances to work with your entire sales team.

Cons:

• It is expensive for small organizations, premium plans 
• The mobile app is limited

Price:

• Free Plan – Includes one unique meeting link, unlimited meetings, connection with HubSpot's free CRM for life, and the option to post a calendar on your website.
• Starter Plan ($50/month) — Covers all paid HubSpot Sales tools, as well as 1,000 individual and team meetings connections.

4. Acuity Scheduling

Best for Smart and Secure Scheduling

Acuity Scheduling is a scheduling service for users who want to see their real-time accessibility and make appointments based on their scheduled calendar. It is praised for its excellent functionality and user-friendliness. It assists users in keeping track of their schedules and avoiding accidents.

It offers scheduling solutions that alert users when scheduled meetings and view their schedules on their mobile devices. It also gives consumers the ability to send personalized and branded reminders. These may be customized, so that client follow-ups and approvals are more personalized. Small and growing companies are the primary users of Acuity Scheduling. It also allows users to make money online when clients schedule sessions.

Stripe, PayPal, Square, Braintree, and Authorize.net accept payment methods with no credit card payment processing required. The program supports Google Calendar, Outlook, Office 365, and iCalendar. It may also be smoothly linked with other business software like MailChimp, Quickbooks, etc.

Features:

• Open API Activity Monitoring
• Notices and reminders on demand
• Completely customized
• Events and group planning
• Compliant with HIPAA
• Calendars for teams
• Calendar availability in real-time
• Automatic time zone conversion
• Several places and personnel
• Intake-forms
• Appointment scheduling in advance
• Directly embeddable on a website
• Reminders through email and SMS

Pros:

• The calendars are automatically adjusted.
• You have complete control over your availability anytime.
• Client information is being gathered.
• Sharing was made easier.
• A full-service solution with valuable integrations.
• Scheduling in different time zones
• Reminders and approvals
• Rescheduling and canceling appointments are simple.
• Integrations with calendars
• Different appointment kinds have their own set of regulations.
• Payment collecting that is seamless

Cons:

• There are few choices for visual modification.
• Some of the UI is difficult to use.
• The editor has to be updated.
• The SMS reminder interface is a little perplexing.

Price:

• Free forever (solo): Free
• Entrepreneur: $15/month
• Growing business: $25/month
• Powerhouse Player: $50/month

5. Appointy

Best for automate appointment booking

Appointy is an all-in-one online appointment software that has been acknowledged by industry leaders such as Google and The New York Times and is meant to help organizations thrive. It is a simple, basic, yet effective user interface that makes it easy for employees to navigate the program and begin being more efficient from the start.

Customers like the program enable realistic self-scheduling at any moment that is convenient for them. Furthermore, it improves staff productivity by enabling the management of many locations and people.

Social media promotion capabilities enable you to reach a larger audience via Facebook, Twitter, and email marketing. Customer loyalty programs help organizations retain clients by personalizing interactions and improving comprehension.

Features:

• The most valuable feature is its simple integration 
• Efficient managing a massive number of personnel and several locations
• Assist organizations in quickly implementing customer loyalty programs 
• Customers may plan appointments via Facebook and the website.
• Businesses who do not have a website can use Appointy's subdomain to build a unique booking page.
• Customers may use Appointy to schedule recurring appointments and reservations.
• Alters company hours to allow consumers to schedule appointments at their leisure.
• Provides real-time notifications that may be accessed from any location using mobile devices.
• Provides effective reporting and analytics solutions for tracking personnel and appointment performance 

Pros:

• Very easy to use
• Free online setup assistance
• Good customer service
• Free trial

Cons:

• Customer support is inadequate
• Problems in synchronizing with third-party programs.

Price:

• Free plan
• Pro Plan – $19.99/month (billed annually) or $29.99/month (billed monthly).
• Business Plan – $39.99/month (billed annually) or $49.99/month (billed monthly).
• Enterprise Plan – from $59.99/month (billed annually) 

What is a Scheduling Software?

Scheduling software is a software-as-a-service (SaaS) solution that may assist organizations in managing appointments, reservations, staff scheduling, and project management duties. The following can refer to schedule software:

• Appointment scheduling software enables companies and professionals to organize appointments and reservations.
• Meetings scheduling software assists teams in coordinating meetings while taking into account numerous individual schedules.
• Staff scheduling software simplifies the process of developing and managing various employee schedules.
• A job scheduler is a computer application that controls the execution of unattended background programs.

Scheduling software enables people and organizations of all sizes to run more efficiently by organizing and monitoring their own and their employees' time, building and maintaining staff schedules, appointing workers to shifts or jobs, and monitoring it all in real-time.

Scheduling software automates employee and event scheduling for businesses. Professionals use scheduling tools to book events, rooms, and other resources and manage internal and external activity planning with resource management, group scheduling, automated scheduling, and calendar management. 

These programs can also assist with:

• Customer service delivery
• Appointment management and scheduling
• Organizing resources or inventory
• Attendance management tracking
• Managing field service personnel' dispatch schedules

What is the best free scheduling software?

Trello is the best free software that offers the most customizable and easy drag and drop interface on the market.

In reality, you must handle last-minute reservations, reschedule someone on short notice, change calendars to handle no-shows, and more. Throw in a worldwide epidemic; ever-changing rules, remote everything, and schedule can eventually take over your day-to-day life.

Appointment scheduling tools save you from the monotonous, repetitive job of organizing appointments, allowing you to focus on expanding your business. Scheduling tools allow firms to simplify the scheduling process while sticking to the company's regulations and standards.

Some best other free online scheduling software are:

• Acuity Scheduling
• Picktime (for booking)
• SimplyBook.me is designed for multinational enterprises.
• Vcita for customer engagement
• Genbook is a time management tool that can help you optimize your schedule.

What is the best scheduling software for students?

The best scheduling software for students is Trello. Trello is a cloud-based list-making application that is based on Kanban boards. It is a graphical technique that does not require any previous knowledge or expertise to utilize. Trello's principal data format is boards and cards, in which students can write things down, discuss, ideate projects, and organize their time. It is an excellent tool for delivering large files.

With so many student duties already on the table, time and file management may be simply handled with a dedicated tool like Trello. Part of what makes time management challenging for students is searching for the right materials, papers, and notes to include in their student projects.

You may, however, utilize Trello to speed up the search process and undertake keyword research to locate what you're searching for. Trello will surely be able to aid you in keeping your student life simpler the more you use it, regardless of the nature of your tasks.

Trello has an automation tool in the shape of Butler, an AI system that may help you organize your files and manage your time. Trello Butler may be configured to undertake various tasks to expedite your work and make learning more enjoyable. You may create custom rules that prompt Trello Butler to assist you, or you can schedule tasks for Trello Butler to complete while you are gone.

For example, you may collect photographs, videos, and textual information without manually arranging it and instead let Trello Butler handle it for you. Make sure to experiment with its feature set to determine the finest ways it can make your student life simpler.

What is the most popular scheduling software? 

According to the 2021 Capterra Shortlist, Google Calendar, Acuity Scheduling, Calendly, CalendarHero, and Doodle are the top scheduling software applications depending on user evaluations and engagement.

What is the best employee scheduling software?

The best software solution is Homebase. Homebase, founded in 2015, is a complete solution for small company owners, with various upgrades made since 2020. Its free plan includes all you need to get started scheduling shifts, while subscription plans are inexpensive and feature-rich. Homebase leads our ranking for best overall staff scheduling software with the inclusion of safety checks to its mobile app. Using themes and drag-and-drop planning blocks, Homebase allows you to create a timetable in minutes.

The basic free plan provides time clocks, time and attendance monitoring, employee mobile applications, and more than ten days schedule. You may also track intervals and overtime for compliance and receive daily labor reports.

A paid plan allows you to pay monthly or yearly. However, if you pay for the membership annually, you will save 30%. The following priced plans are based on an annual payment and cover a single location:

• Essentials: $14 per month for performance evaluation, communication processes, and productivity reporting, plus $35 per month for regulatory planning and budgeting, as well as labor cost controls.
• All-inclusive: $70 per month for an onboarding program, HR Pro consultants, and training.

Homebase's other services include job advertisement promotions on ZipRecruiter, Craigslist, Meta, and Indeed for $79 per post. You may also pay an additional $99 per month for HR Pro services.

You'll like how it integrates with major POS and accounting systems like:

• Lightspeed
• QuickBooks
• Shopify
• Square
• Gusto
• SurePayroll

Homebase's user-friendly interface allows you to work on Windows or Mac PCs. Its applications operate on Apple or Android devices, making it a well-rounded alternative for staff scheduling.

Conclusion

Nowadays, companies must deal with a profusion of meetings, appointments, staff scheduling, workforce management, and other complex commercial processes. Calendly has over 50,000 businesses and ten million users globally. It makes it easy for users to set up, use, and manage appointment scheduling and other functions. SimplyBook is an online appointment booking tool for small businesses in the service industry.

SimplyBook may benefit restaurants, physicians, spas, gyms, beauty parlors, massage salons, hair salons, and similar businesses. The platform is adjustable and extendable, allowing it to be tailored to the needs of a certain business. HubSpot Meetings is a CRM, advertising, sales, and customer service tool package that includes digital marketing administration, live chat, and polls. When you connect Google Calendar and Office 365, you get a personalized booking link to distribute to anyone.

Acuity Scheduling is lauded for its excellent functionality and ease of use. It notifies users of upcoming meetings and allows them to access their schedules on their mobile devices. Acuity Scheduling.net's core customers are small and developing businesses. Google Calendar, Outlook, Office 365, and iCalendar are all supported by the application. Appointy is an easy appointment booking software that has received accolades from industry titans. It's simple, straightforward, yet powerful user interface allows employees to easily browse the application and begin being more efficient right away.

Trello is the greatest scheduling software for begginers. Trello is a list-making program based on Kanban boards that is cloud-based. SimplyBook.me, Acuity Scheduling and Genbook are some of the finest free appointment confirmations tools.

Homebase is the greatest staff scheduling software. Its free plan covers all you have to get going planning shifts, and subscription options are both affordable and feature-rich. The top planning software programs include Google Calendar, Acuity Scheduling, Calendly, CalendarHero, and Doodle.

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